The Executive Assistant will support multiple partners and staff with the day to day administrative functions. Standard work hours for this Executive Assistant position will be 8:00AM through 5:00PM with additional hours as needed.
Essential Job Functions:
- Coordinate complex international travel booking, including the processing of international visas.
- Complete extensive expense reports.
-Screen incoming calls and correspondence and respond independently when possible.
-Compose and prepare confidential correspondence, reports, and other documents.
-Manage calendars for multiple Partners; resolving conflicts, accepting and declining on behalf of partners when appropriate.
-Schedule and organize complex activities such as internal and external meetings, travel and conferences.
-Track and renew licenses, memberships and credits.
-Maintain database of client contacts.
-Interact with individuals at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.
-Act as general administrative contact for studio staff, be point person for all basic needs for team.
-Provide backup coverage for office reception desk when needed.
Experience & Qualifications:
-Minimum of a Bachelor’s degree.
-Minimum of 5 years of experience in an Executive Assistant capacity.
-Must be able to identify and resolve problems in a timely manner.
-Must be able to gather and analyze information skillfully.
-Proactive with a great attention to detail.
-Effective oral and written communication skills.
-Excellent interpersonal skills.
-Able to exhibit a high level of confidentiality.
-Excellent organizational skills.
-Be comfortable dealing with a diverse variety of people on the telephone, email and in-person, in a friendly, efficient and professional manner.
-Excellent computer skills, including Microsoft Office Suite.
-Knowledge of concur expense reporting system.
-Skills in database management and record keeping.
How to Apply:
To apply for this position, please click on the following link: Executive Assistant.