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Executive Assistant (Fluent in Mandarin)

Position Summary

The Executive Assistant will support Partners with day-to-day administrative functions, and act as back-up for the administration team, assisting with reception coverage and various projects with individuals at all levels of the organization.


Essential Job Functions

  • Familiarity with contract language
  • Translation of documents, articles and other materials from Mandarin to English
  • Assist with creation of marketing materials for clients in China
  • Schedules and organizes complex activities such as meetings, domestic and international multi-city travel, conferences and assists in company events.
  • Complete extensive expense reports.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Composes and prepares confidential correspondence, reports, and other documents.
  • Creates and maintains spreadsheet files.
  • Interacts with individuals at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.
  • Take meeting minutes.
  • Provide backup coverage for office reception desk when needed.
  • Create presentations using Microsoft PowerPoint.
  • Performs other related duties as required and assigned.


Experience & Qualifications:

  • Minimum of a Bachelor's degree
  • Minimum of 3-5 years of experience in an Administrative role.
  • Must be able to speak, read and write in business Mandarin
  • Must be able to identify and resolve problems in a timely manner
  • Must be able to gather and analyze information skillfully
  • Proactive with a great attention to detail
  • Excellent computer skills, including Word and Excel in a Microsoft Windows environment
  • Effective oral and written communication skills
  • Excellent interpersonal skills
  • Skilled in database management and record keeping
  • Able to exhibit a high level of confidentiality
  • Excellent organizational skills
  • Be comfortable dealing with a diverse variety of people on the telephone, email and in-person, in a friendly, efficient and professional manner


How to Apply:

To apply for this position, please click on the following link: Executive Assistant.